Senior Events Specialist

Job Description: • Lead planning and execution of virtual events (Teams, Zoom) including platform setup, run-of-show development, speaker support, live session monitoring, and post-event asset management • Coordinate pre-event activities such as vendor management, timeline creation, and compiling photos/site visit notes for summaries and future planning • Serve as main point-of-contact for internal and external speakers: communications, registration, scheduling, on-site logistics, and promotional materials • Assist with budget tracking, invoice processing, and reconciliation of event expenses • Ensure compliance with brand standards and accessibility requirements across all event materials • Collaborate with Manager, Learning Events to align event execution with strategic goals and brand expectations • Create personalized participant-facing materials using advanced Microsoft Office capabilities • Support interactive elements such as breakout sessions, networking activities, and engagement tools • Monitor and respond to participant inquiries before, during, and after events • Integrate AI tools (Copilot, Loop, Viva) to streamline planning, content creation, and data analysis • Deliver presentations in virtual and in-person settings and perform other duties as assigned • Travel as required to support in-person events, site visits, and team engagements Requirements: • 4+ years of relevant experience in event strategy, learning delivery, or program support • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) • Experienced in virtual and in-person event production and stakeholder-facing communications • Comfortable exploring and integrating AI tools and automation (Copilot, Loop, Viva) • Strong organizational, analytical, and presentation skills • Exceptional problem-solving, ability to maintain composure under pressure, and multitasking • Able to travel as required and live within proximity to a major airport • Experience with vendor management, timeline creation, and budget tracking/invoice reconciliation • Knowledge of brand standards and accessibility requirements Benefits: • Remote work (ORA_REMOTE) • EOE including disability/veteran • Bonuses, incentives and benefits vary by position