Part-Time Executive Assistant & Client Operations Specialist

Description

We're excited to offer a part-time remote position that is crucial in supporting our growing team. In this role, you will play a pivotal part in helping our clients manage their operations and achieve their goals...

Responsibilities
? Support Leadership: Assist the Director of Business Operations and provide support to various clients as needed.
? Client Relations: Maintain positive client interactions and streamline internal processes to enhance service delivery.
? Communication Management: Coordinate communication between clients' upper management and employees, managing interactions with both internal and external executives.
? Organizational Excellence: Plan and manage tasks aligning with client priorities, organizational goals, and best practices.

Daily and Monthly Tasks (varying based on client needs)
? Handle both professional and personal needs for clients.
? Maintain detailed records using our timekeeping system.
? Coordinate complex scheduling and manage extensive calendars, including the flow of information to clients' senior executives.
? Arrange travel and related activities for clients, including hotel bookings, transportation, and meal planning.
? Perform administrative tasks such as typing, dictation, creating spreadsheets, faxing, and maintaining filing systems.
? Uphold professionalism and confidentiality in all client interactions.
? Organize client communications, answer phones, and relay messages.
? Plan and coordinate client events.
? Respond to requests within 4 business hours.
? Prioritize tasks effectively while managing multiple responsibilities.

Required Skills And Experience
? Experience: 4 years in an administrative role supporting senior management.
? Communication: Excellent written and verbal communication skills.
? Time-Management: Strong time-management and organizational skills.
? Technical Proficiency: Experienced with Microsoft Office and other productivity tools; ability to quickly learn new software.
? Attributes: Flexible team player, motivated self-starter, and capable of handling confidential information with discretion.
? Communication: Confident and professional phone presence, with prompt response to urgent requests.

Preferred Qualifications
? Experience in developing internal processes and filing systems.
? Associate's degree or higher in administration, or equivalent experience.
? Familiarity with CRM systems like Active Campaign, Zoho, Pipedrive, etc.

Schedule
? Days: Monday to Friday
? Hours: 10-20 hours per week with potential for growth

If you're a dedicated and adaptable individual with a knack for organization and communication, we'd love to hear from you!

Employment Type: Part-Time

Apply Job!